Sr. Administrative Assistant Job at Vets Hired, Dallas, TX

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  • Vets Hired
  • Dallas, TX

Job Description

Job Description

Job Description

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.

Responsibilities:

  • Provides administrative support to assigned staff for confidential and time sensitive material
  • Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as required
  • Schedules and organizes activities such as meetings, travel, conferences and interviews
  • Answers phones, distributes mail and processes expense reimbursement for assigned staff
  • Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
  • May support other teams, such as Marketing, with various administrative tasks
  • May provide back-up coverage for reception on a regular basis as needed
  • Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
  • Performs work in a manner that demonstrates an awareness of and an appreciation for the firms cultural values, including a commitment to quality, innovation, learning and growth

Qualifications:

  • High school education; college level preferred
  • Typically with 5+ years of related experience
  • Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
  • Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
  • Strong interpersonal skills and the ability to interact with all levels of staff
  • Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
  • Ability to communicate in a clear, concise and professional manner both verbally and in writing
  • Ability to proactively problem solve and collaborate on innovative solutions
  • Ability to work in team environment
  • Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
  • Ability to work on multiple projects at the same time
  • Ability to effectively meet deadlines at expected quality

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