Job Description

Job Description

Job Description

LeadCar is a newly launched group of franchised new-car dealerships representing highly-desirable import brands. We’re at the forefront of automotive retail, leading with innovation, and your unique perspectives and ideas will keep us growing.

Our employees power LeadCar and we believe our people deserve the best. Our dealerships are leading players in the automotive industry, and working with LeadCar means being part of a team that is constantly setting new standards and driving innovation. Our employees are encouraged to challenge themselves and each other to continuously improve. We pride ourselves on being a forward-thinking and dynamic organization that is always looking to stay ahead of the curve. We offer competitive compensation and a comprehensive benefits program, including health insurance, retirement plan, and paid time off. 

If you are ready to take your career to the next level, we are looking for a Controller to join our team. Apply today!

To learn more about our company, please visit  

What We Offer – Benefits: 

• Health Insurance 
• Dental Insurance 
• Vision Insurance
• Supplemental Benefit Insurance, including Life Insurance, Short- and Long-Term Disability Insurance, Accident Insurance and more! 
• 401(K) Retirement Plan 
• Paid Time Off
• Paid Holidays
• Employee Discounts
• Employee Referral Program 
• Continued training through the Company and our manufacturer 

Job Summary :

We are seeking a detail-oriented and collaborative Controller to join our team and oversee various accounting and financial operations of the dealership, and to ensure compliance with accounting standards. This position will manage a variety of accounting and financial tasks and reporting, while collaborating with department heads to drive profitability and operational efficiency. Join our dynamic team and play a key role in shaping the financial future of our dealership!

Essential Duties and Responsibilities:

• Trains and supervises office personnel.
• Provides constructive, ongoing feedback to office personnel.
• Monitors receptionist duties and responsibilities. Ensures that phones are being answered timely and in a professional manner.
• Works with General Manager to analyze and organize office operations and procedures.
• Ensures that remote bank deposit is done daily and accurately recorded.
• Controls petty cash amounts for the Company and maintains accurate log. Ensures that parts and service cash registers are accurate.
• Ensures that all vehicles’ sales (new, used, dealer trades, wholesales) are posted timely and accurately.
• Ensures vehicle incentives are verified within the required dates. Records and reconciles incentive payments. Submits all incentive challenges within the timeframe and following the guidelines set forth by Toyota.
• Monitors the accounts payable process at the Company to ensure the following: department invoices coded correctly, invoices turned in timely to be posted and paid. Directly performs payable work as necessary (i.e., special payables).
• Maintains accurate files for vendor W9’s. Prepares and files year end 1099’s.
• Ensures all Toyota Factory invoices as related to the Toyota parts statement are posted and reconciled monthly.
• Maintains any required finance product logs for all contracts sold and refunded by the Company. Processes refunds timely and accurately. Follows up on any refund variances, etc.
• Manages the payoff of vehicle floor plan and works with floor plan representatives with respect to audits. Floor plans new and used vehicles as necessary.
• Prepares accounts receivable statements monthly. Ensures that statements are accurate and that control variances are corrected. Follows up on collection of past due charge accounts. Responsible for filing small claims paperwork and completion of small claims process.
• Responsible for an efficient month-end closing process, including preparation of month-end documents and the accuracy of the financial statement along with the underlying general ledger accounts.
• Ensures all new and used vehicle registrations are complete with title/MSO and completes all title processing in accordance with state law. Processes all replacement title paperwork for trades as needed.
• Ensures that financial institution payoff checks for vehicle trade-ins are prepared timely and accurately.
• Reconciles cash flow on a daily basis.
• Review electronic time clock reports for completeness and accuracy and resolve any time or attendance discrepancies. Partner with Human Resources on Leaves of Absence.
• Process weekly payroll and corresponding reports from start to finish including employee changes, preparation and submission of payroll and cycle completion activities including General Ledger review and 401(k) transmittal data.
• Perform account reconciliations and manage employee labor distributions to ensure proper billing of wage liabilities. Frequent internal auditing necessary.
• Prepare semi-monthly, quarterly and year-end reports (gross payroll, hours worked, PTO accrual, tax deductions, benefit deductions, etc.).
• Participate in quarterly reporting to include preparing and filing Form 941 (Employer’s Quarterly Federal Tax Return) and applicable State Tax and Wage Reports.
• Participate in year-end reporting to include preparing, reconciling and distributing Form W-2s (Wage and Tax Statements) and preparing and filing Form 940 (Employer's Annual Federal Unemployment (FUTA) Tax Return) and any applicable state reports
• Perform calendar year reconciliation of wages and 401(k) deductions for annual 401(k) audit and compliance testing.
• Manage unemployment rate and quarterly tax statement submissions for the Company.
• Create annual payroll analysis for Workers’ Compensation audit.
• Assists with other projects and duties as assigned.

Qualifications/Requirements:

Education and Experience:

• An Associate's degree or Bachelor’s degree in Accounting or related field with a minimum of five years related payroll administration experience or equivalent combination of education and experience preferred.
• At least two to three years of previous supervisory experience

Knowledge, Skills & Abilities Required:

• Ability to effectively manage staff (supervisory experience).
• Ability to motivate others to work together toward common objectives.
• Demonstrate exemplary integrity, serving as a role model in exuding trust and honesty and maintaining the highest professional standards.
• Maintain a personal demeanor consistent with company’s culture, contributing to a positive, supportive work environment for all LeadCar team members.
• Demonstrate efficiency and flexibility in performing detailed tasks in a fast-paced work environment with frequent interruptions, changing priorities and multiple deadlines.
• Maturity in dealing with sensitive and confidential matters.
• Self-started focused on problem analysis and resolution.
• Detail-oriented and committed to accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Strong computer aptitude with ability to learn new software.
• Excellent verbal and written communication skills.
• Excellent time management and organizational skills.

We are an equal opportunity employer. All persons shall have the opportunity to be considered for employment without regard to actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, ancestry, ethnicity, disability, pregnancy, citizenship, marital status, familial status, military or veteran status, genetic information, predisposing genetic characteristic, status as a victim of domestic violence, stalking and sex offenses, or any other status protected by applicable federal, state or local law.

We will endeavor to make a reasonable accommodation/modification for the known physical or mental limitations of a qualified applicant with a disability to assist in the hiring process, unless the accommodation would impose an undue hardship on the operation of our business, in accordance with applicable federal, state and local law. If you believe you require such assistance to complete this form or to participate in the interview process, please contact Human Resources by calling 608-824-1300 or by emailing  hr@leadcar.com

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